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Admission Automation System
College admissions represent a crucial milestone in a student's life. In nations where the government plays a significant role in education, a college degree is both accessible and highly valued. Across much of the developing world, where education serves as a key metric for citizen welfare, the importance of institutions offering essential skills to enhance earning potential cannot be overstated.
In a vast country like India, home to one of the world's largest government-run education systems, challenges abound. Annually, nearly 10 million students sit for their 10th Standard exams, with an average pass rate nearing 80%, qualifying approximately 8 million for higher education. The management of this vast dataset each year, spanning diverse states and educational boards, makes it one of India's most intensive data management endeavors.
Below are the various modules that the system enables:
Before the implementation of the Admission Management System, each college had its own prospectus and admission procedures, requiring students to fill out multiple applications and sometimes travel long distances to submit them. This inefficiency deterred many students and resulted in uneven distribution of admissions.
✅Student Enrollment Module:
This module is the second step in the e-Admission process of the Admission Management System. It issues registration cards and eligibility certificates to students who have accepted offers to join a college. It also facilitates automated migration processes for students transferring between colleges.
✅e-Administration Module:
This module oversees the academic and administrative functions of colleges. It manages student databases, issues relevant ID cards, schedules classes and timetables online, and automates examination processes. A key feature is its AI-powered examination pattern processing. Additionally, students can use this module to pay their fees.
✅Student Lifecycle Management Module:
Designed to manage student life on campus, this module handles course fee payments, provides forums for student-teacher interactions, and offers online dashboards for parents to track their children’s progress. It aims to streamline processes while ensuring efficiency and transparency. The module offers multiple access levels for stakeholders and includes test modules for students to assess their learning levels and prepare for future examinations.
✅Admission Management Module:
This module is central to the entire system. It standardizes the application process across all colleges within the system by creating a common application form. Utilizing advanced technologies such as Machine Learning, it suggests colleges that match a student’s current marks and historical admission patterns. The module verifies uploaded documents and facilitates a seamless e-admission process. It also assists colleges in maintaining their profiles and includes an integrated employee information system.
Scholarship Management System
Every year, thousands of students seek scholarships from various segments of society. Simultaneously, a significant number of eligible students do not apply for these scholarships due to lack of awareness or difficulty accessing the application process.
Scholarships serve as a vital means to enable deserving students to pursue education that might otherwise be financially out of reach, motivating them to excel academically and beyond.
Many universities and governments offer multiple scholarships across diverse categories, including academic excellence, sports, vocational courses, and performing arts. Each scholarship aims to empower students and provide them with financial stability, fostering their personal and educational growth.
The system employs a well-defined workflow that facilitates comprehensive administration of scholarship programs. Currently utilized by the Higher Education Department of the Odisha government, it serves hundreds of eligible students statewide. The system encompasses the following modules:
The Scholarship Management System integrates all scholarships offered either by a university or a governmental body onto a unified platform. This approach enhances the discoverability of scholarships, ensuring transparency and fairness throughout the process.
✅Scholarship Application Management Module:
This module serves as the front-end for students and scholars applying for scholarships. Applicants can log in, view available scholarships across various departments or schemes relevant to them, and submit their applications online. The system checks for duplicates and fraudulent registrations. Following verification, applications are either approved or rejected. The module also facilitates SMS and email notifications to applicants at different stages of the application process.
✅Disbursement Module:
This financial module automates payment processes post-approval to successful scholars eligible for scholarships. It can interface directly with payment banks or state treasuries for disbursements. The module tracks eligible scholars and triggers payment cycles accordingly. Additionally, it integrates with SMS and email alerts to notify stakeholders about payment statuses.
✅MIS (Management Information System) Module:
The MIS module handles comprehensive reporting needs for stakeholders. Reports can be customized to meet specific requirements and can include graphical representations on a scheduled basis. It provides details on eligible scholars, their demographics, educational histories, payments made, and outstanding balances, among other data points.
School Administration Suite
Effective management of school operations is crucial for a strong education system, encompassing student attendance, infrastructure maintenance, and the professional development of teaching staff. A primary reason for the failure of primary education is often the absence of proper tracking, guidance, and infrastructure to prevent student dropouts. Any system lacking these fundamentals is destined to falter.
Designed to oversee every facet of school administration, The School Administration Suite stands as a flagship product of Elhunt. It was developed with the core objective of ensuring that every student enrolled in a school receives the highest quality education possible.
The system utilizes both a web application and an Android App to achieve its objectives. Equipped with robust analytics, a Content Management System (CMS), and a testing module, the School Administration Suite comprises the following modules:
Whether you represent a large educational institution or a government body overseeing the functionality of government-supported schools, these products are designed to ensure continuous control over the system.
✅Student Attendance Module:
This module provides teachers with a list of students assigned to their classes. Teachers can mark students as present or absent, with built-in alerts for absenteeism. It integrates with the central database for streamlined Management Information System (MIS) reporting across classes and schools.
✅Teacher Attendance Module:
Enabled with GPS tracking, this module verifies the presence of teachers within school premises. Addressing the challenge of unreported teacher absences in remote areas, it ensures all teachers are accounted for. The module is also linked to the Leave Management Module.
✅Leave Management Module:
Designed to maintain scheduling continuity and prevent class disruptions, this module automatically tracks teacher leaves and reallocates classes to available staff.
✅Learning Level Module:
This testing module allows school inspectors to assess student learning levels randomly. Inspectors can assign scores to classes and teachers, facilitating prompt identification of classes falling short of their educational targets.
School Mapping System
Developing educational infrastructure is essential for any country's progress. Key to this effort is understanding the dynamics of educational infrastructure, including planning school locations, determining necessary school types, providing essential facilities, and ensuring that geographical and demographic factors support sustainable schooling.
Fortunately, these challenges can be addressed through technological solutions that empower administrators with a comprehensive overview of regions, facilitating informed planning and strategic decision-making.
The School Mapping system is designed to ensure optimal planning by providing essential data inputs that align students with appropriate infrastructure. It integrates various crucial elements into the planning process, addressing a key challenge: the lack of spatial awareness among planners regarding existing educational infrastructure in specific areas. This includes school distribution, type, ownership, availability of basic amenities like electricity and gender-segregated toilets, and demographic information. The ability to overlay these diverse data points on a single map is pivotal for informed decision-making.
The system comprises two modules:
✅GIS Module:
The GIS Module facilitates the identification of geographical locations of schools and calculates distances to major landmarks using directional maps. It generates GIS-based reports that analyze school clusters, road connectivity, proximity to power grids, available grades, school performance monitoring, comparative analysis, identification of gaps, and future school planning. The module employs layered data to filter and highlight areas needing improvement and future school requirements.
✅MIS Module:
The MIS Module serves as a comprehensive information hub for managing school operations. It generates MIS reports for both management and citizens, detailing school infrastructure such as physical location, building and classroom specifics, and the availability of essential amenities like drinking water, playgrounds, and lavatories.
Training Management Information System
Managing education extends beyond ensuring students simply attend school. While efforts have predominantly centered on increasing school enrollment, the greater challenge lies in how well students perform once enrolled. Teachers are pivotal in children's development within schools, supported by mounting evidence that education systems falter without competent educators. In many developing nations, the emphasis has primarily been on constructing infrastructure for students, often overshadowing the critical need to focus on teachers, their skills, and their instructional methods in the classroom. This issue is exacerbated in these regions by shortages of teachers and the resultant heavy workloads placed on existing educators.
This application is invaluable to large educational organizations such as universities, educational groups, and government education departments.
✅Training MIS Application:
The MIS Application serves as a comprehensive solution for information access and analysis for all stakeholders, including trainees, training centers, trainers, and department officials. It facilitates the capture and mapping of teacher training data, identifies training needs and gaps, develops individualized development plans with objectives and outcomes for trainees, creates training calendars, and records pre and post-assessment scores. The system includes a built-in SMS and email alert program to streamline the training process.
✅eResource Centre:
At the core of TMIS, the eResource Centre offers course materials tailored to trainees’ educational needs. It provides access to reading materials, audio and video lectures, case studies, and reputable journals relevant to selected courses. The Centre functions as a Content Management System (CMS), ensuring continuous updates to course materials to support trainees effectively.
✅eLearning Application:
This mobile application ensures accessibility for teachers without computer access. It integrates all resources from the eResource Centre and facilitates video sessions with trainers. Teachers can manage their development goals through the application, utilizing unique registration credentials to access and interact with course content online.
✅Reporting Module:
The Reporting Module enhances training processes by providing comprehensive monitoring and improvement tools for trainers and stakeholders. It generates various reports tailored to stakeholder needs, allowing for real-time monitoring of trainee development goals and timely interventions when necessary.